Personal Data Processing Policy

Fem AI Lab s.r.o. | Effective date: April 2026

At Fem AI Lab, we care deeply about your privacy. This policy explains what personal data we collect, why we collect it, how we use it, and what rights you have. We only ever collect what is necessary — nothing more.

If you have any questions, please contact us at hi@femailab.eu.

1. Who is responsible for your data?

Your personal data is processed by:

Fem AI Lab s.r.o. Kaprova 42/14, Staré Město, 110 00 Praha IČO: 24026646 Email: hi@femailab.eu

We do not appoint a Data Protection Officer as our activities do not meet the threshold set out in Article 37(1) of the GDPR. You may exercise all rights related to your personal data by contacting us at the above address or email.

2. What data do we collect?

We collect only the data you voluntarily provide to us through our website, forms, or event registrations. This may include:

First name and surname
Email address
Professional background and role
Your interests and areas of AI focus (where you choose to share them)
IP address and cookies from website visits

We do not collect sensitive personal data (such as health information, political opinions, or financial details).

3. Why do we process your data?

We process your personal data for the following purposes:

Registering you for events, workshops, and community activities
Sending you our newsletter with updates, events, and relevant opportunities (based on your consent)
Building and maintaining our community and partnership relationships
Improving our website and services
Responding to your enquiries and requests

We will never use your data for purposes other than those described here, and we will never sell your data to third parties.

4. Who has access to your data?

We treat your data with care and only share it in limited, necessary circumstances. Third parties that may have access to your data include:

Technology providers who operate our website and communication tools (e.g. email platforms, form tools)
Analytics providers who help us understand how our website is used
Event venue partners — only where operationally necessary (e.g. your name for building entry)

All third parties are carefully vetted and bound by confidentiality obligations. We may also be required to share data with public authorities under specific legal obligations.

5. How long do we keep your data?

We only keep your data for as long as necessary:

Event and workshop registrations: 3 years from the date of registration
Newsletter subscriptions: until you unsubscribe or withdraw consent
Partnership enquiries: 3 years from the conclusion of any agreement
Website analytics data: as per the applicable tool's retention policy

When the purpose for processing ceases, we delete your data promptly.

6. Legal basis for processing

We process your personal data on the following legal bases:

Your consent — for newsletters, photography, and optional community communications
Contractual necessity — for event registrations and service fulfilment
Legal obligation — where required by applicable Czech or EU law
Legitimate interest — for website security and operational improvements

7. Your rights

Under the GDPR, you have the following rights at any time:

The right to access your personal data
The right to correct or update your data
The right to request deletion of your data (the "right to be forgotten")
The right to withdraw your consent at any time
The right to restrict or object to processing
The right to data portability
The right to lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us at hi@femailab.eu. We may ask you to verify your identity before processing your request.

8. Cookies

Our website uses cookies — small data files stored on your device that help us remember your preferences and understand how visitors use our site. Cookies do not contain sensitive personal information and are not used to identify you individually.

For full details on the cookies we use, please see our Cookie Policy.

9. Data security

We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. Access to your data is limited to authorised persons only. Our security measures are regularly reviewed and updated.

While we do everything we can to protect your data, no system is 100% secure. We encourage you to keep any passwords or access credentials confidential.

10. Withdrawing consent

You may withdraw your consent to data processing at any time, free of charge, by emailing us at hi@femailab.eu. Withdrawing consent does not affect any processing that took place before the withdrawal, or any processing carried out on a legal basis other than consent.

11. Contact

For any questions about this policy or your personal data, please reach out to us:

Fem AI Lab s.r.o. Kaprova 42/14, Staré Město, 110 00 Praha Email: hi@femailab.eu